{"id":3403,"date":"2016-02-26T02:33:11","date_gmt":"2016-02-26T02:33:11","guid":{"rendered":"http:\/\/www.isunshare.com\/blog\/?p=3403"},"modified":"2023-04-14T08:02:41","modified_gmt":"2023-04-14T08:02:41","slug":"digitally-sign-email-message-in-outlook-2010-2016","status":"publish","type":"post","link":"https:\/\/www.isunshare.com\/blog\/digitally-sign-email-message-in-outlook-2010-2016\/","title":{"rendered":"How to Set Email Message Digitally Signed in Outlook 2010-2016"},"content":{"rendered":"<p>If you want to protect email messages in transit with Outlook, digital sign and encryption are undoubtedly two effective ways to guarantee that only the recipient who has your certificate or private key, could open and read the contents in email message. So have you learned how to do that? If not, follow the article to <strong><a href=\"https:\/\/www.isunshare.com\/blog\/digitally-sign-email-message-in-outlook-2010-2016\/\" target=\"_blank\" rel=\"noopener\">digitally sign email message in Outlook<\/a><\/strong> 2010-2016. Encrypt email message is similar to digitally sign.<\/p>\n<p>In order to specify how to digitally sign the message you want to send, and how to automatically <strong>digitally sign all email messages<\/strong> in details, we will talk about them in two parts.<\/p>\n<ul>\n<li><a href=\"#part1\">Part 1: Set All Outlook Email Messages Digitally Signed Automatically<\/a><\/li>\n<li><a href=\"#part2\">Part 2: Digitally Sign an Email Message to Send in Outlook<\/a><\/li>\n<\/ul>\n<h2 id=\"part1\">Part 1: Set All Outlook Email Messages Digitally Signed Automatically<\/h2>\n<p>Step 1: Run Outlook 2010 as example, and go to <strong>File &gt; Options<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-outlook-file-options-1.png\" rel=\"attachment wp-att-3410\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"359\" class=\"alignnone size-full wp-image-3410\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-outlook-file-options-1.png\" alt=\"choose outlook file options\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-outlook-file-options-1.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-outlook-file-options-1-300x180.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>Step 2: Choose <strong>Trust Center<\/strong> tab in &#8220;Outlook Options&#8221; and click <strong>Trust Center Settings<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-trust-center-settings.png\" rel=\"attachment wp-att-3411\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"365\" class=\"alignnone size-full wp-image-3411\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-trust-center-settings.png\" alt=\"choose trust center settings in outlook \" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-trust-center-settings.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/choose-trust-center-settings-300x183.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>Step 3: In <strong>Trust Center<\/strong> window, select <strong>E-mail Security<\/strong> tab, and select following check box under <strong>Encrypted e-mail<\/strong>.<\/p>\n<ul>\n<li>Add digital signature to outgoing messages<\/li>\n<li>Send clear text signed message when sending signed messages<\/li>\n<li>Request S\/MIME receipt for all S\/MIME signed messages<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-email-digital-signature-option.png\" rel=\"attachment wp-att-3412\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"366\" class=\"alignnone size-full wp-image-3412\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-email-digital-signature-option.png\" alt=\"select email digital signature option\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-email-digital-signature-option.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-email-digital-signature-option-300x183.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>Step 4: Click <strong>Settings<\/strong> to change additional settings, such as choosing certificate to use.<\/p>\n<p>Step 5: Specify the digital ID (digital certificate) to use.<\/p>\n<p>Click <strong>Browse<\/strong> next to <strong>Signing Certificate<\/strong> in dialog of <strong>Change Security Settings<\/strong>, select certificate you can use and it would appear in &#8220;Signing Certificate&#8221;.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-signing-certificate.png\" rel=\"attachment wp-att-3413\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"271\" class=\"alignnone size-full wp-image-3413\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-signing-certificate.png\" alt=\"select signing certificate\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-signing-certificate.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-signing-certificate-300x136.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>Step 6: Click <strong>OK<\/strong> on each open dialog box to finish.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/finish-set-digitally-sign-outlook-email.png\" rel=\"attachment wp-att-3414\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"242\" class=\"alignnone size-full wp-image-3414\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/finish-set-digitally-sign-outlook-email.png\" alt=\"finish set digitally sign outlook email automatically\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/finish-set-digitally-sign-outlook-email.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/finish-set-digitally-sign-outlook-email-300x121.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>From then on, when you send email message in Outlook, the message will be digitally signed automatically.<\/p>\n<h2 id=\"part2\">Part 2: Digitally Sign an Email Message to Send in Outlook<\/h2>\n<p>When you are composing an email message, and want to send it with digital signature, you could set this email message digitally signed.<\/p>\n<p>Step 1: In the <strong>Message<\/strong>, on the <strong>Options<\/strong> tab, in the <strong>Permission<\/strong>\u00a0group, click\u00a0<strong>Sign<\/strong> or <strong>Sign Message<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/digitally-sign-outlook-email-message.png\" rel=\"attachment wp-att-3415\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"324\" class=\"alignnone size-full wp-image-3415\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/digitally-sign-outlook-email-message.png\" alt=\"digitally sign outlook email message\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/digitally-sign-outlook-email-message.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/digitally-sign-outlook-email-message-300x162.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>Step 2: Compose your message and send it.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/send-digitally-signed-outlook-email.png\" rel=\"attachment wp-att-3416\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"324\" class=\"alignnone size-full wp-image-3416\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/send-digitally-signed-outlook-email.png\" alt=\"send digitally signed outlook email\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/send-digitally-signed-outlook-email.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/send-digitally-signed-outlook-email-300x162.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>If you don\u2019t see <strong>Sign<\/strong> or <strong>Sign Message<\/strong>:<\/p>\n<p>1. In the message, on the\u00a0<strong>Options\u00a0<\/strong>tab, in the\u00a0<strong>More Options\u00a0<\/strong>group, click the\u00a0<strong>Options Dialog Box Launcher<\/strong>\u00a0in the lower corner.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-options-dialog-box-launcher.png\" rel=\"attachment wp-att-3417\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"324\" class=\"alignnone size-full wp-image-3417\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-options-dialog-box-launcher.png\" alt=\"click options dialog box launcher\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-options-dialog-box-launcher.png 600w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-options-dialog-box-launcher-300x162.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>2. Click\u00a0<strong>Security Settings<\/strong>, and then select the\u00a0<strong>Add digital signature to this message\u00a0<\/strong>check box.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-security-settings.png\" rel=\"attachment wp-att-3418\"><img loading=\"lazy\" decoding=\"async\" width=\"579\" height=\"436\" class=\"alignnone wp-image-3418 size-full\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-security-settings.png\" alt=\"click security settings in outlook options properties\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-security-settings.png 579w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/click-security-settings-300x226.png 300w\" sizes=\"auto, (max-width: 579px) 100vw, 579px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-add-digital-signature-to-message.png\" rel=\"attachment wp-att-3419\"><img loading=\"lazy\" decoding=\"async\" width=\"378\" height=\"403\" class=\"alignnone size-full wp-image-3419\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-add-digital-signature-to-message.png\" alt=\"select add to digital signature to message \" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-add-digital-signature-to-message.png 378w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/select-add-digital-signature-to-message-281x300.png 281w\" sizes=\"auto, (max-width: 378px) 100vw, 378px\" \/><\/a><\/p>\n<p>3. Click\u00a0<strong>OK<\/strong>, and then click\u00a0<strong>Close<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/confirm-security-settings.png\" rel=\"attachment wp-att-3420\"><img loading=\"lazy\" decoding=\"async\" width=\"579\" height=\"436\" class=\"alignnone size-full wp-image-3420\" src=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/confirm-security-settings.png\" alt=\"confirm security settings in outlook\" srcset=\"https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/confirm-security-settings.png 579w, https:\/\/www.isunshare.com\/blog\/wp-content\/uploads\/2016\/02\/confirm-security-settings-300x226.png 300w\" sizes=\"auto, (max-width: 579px) 100vw, 579px\" \/><\/a><\/p>\n<p>If the &#8220;Sign&#8221; or &#8220;Sign Message&#8221; button is not visible, you might not <a href=\"https:\/\/support.office.com\/en-us\/article\/Get-a-digital-ID-4e43fcd7-8705-489c-bf6d-2852b4bf0baf\">have a digital ID<\/a> configured to digitally sign messages.<\/p>\n<p><strong>Related Articles:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/www.isunshare.com\/blog\/how-to-digitally-sign-word-document\/\" target=\"_blank\" rel=\"noopener\">How to Digitally Sign Word Document<\/a><\/li>\n<li><a href=\"https:\/\/www.isunshare.com\/blog\/how-to-sign-a-pdf-file\/\" target=\"_blank\" rel=\"noopener\">How to Sign a PDF File or Add Signature to PDF Document in Adobe Acrobat<\/a><\/li>\n<li><a href=\"https:\/\/www.isunshare.com\/outlook-password\/how-to-change-outlook-2013-email-password.html\" target=\"_blank\" rel=\"noopener\">How to Change Outlook 2013 E-mail Password<\/a><\/li>\n<li><a href=\"https:\/\/www.isunshare.com\/outlook-password\/recover-outlook-2016-forgotten-pst-password.html\" target=\"_blank\" rel=\"noopener\">How to Recover Outlook 2016 PST File Forgotten Password<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>If you want to protect email messages in transit with Outlook, digital sign and encryption are undoubtedly two&#8230;<\/p>\n","protected":false},"author":1,"featured_media":126235,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[19],"tags":[216,217],"class_list":["post-3403","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-documents","tag-email","tag-outlook"],"_links":{"self":[{"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/posts\/3403","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/comments?post=3403"}],"version-history":[{"count":5,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/posts\/3403\/revisions"}],"predecessor-version":[{"id":6442,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/posts\/3403\/revisions\/6442"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/media\/126235"}],"wp:attachment":[{"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/media?parent=3403"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/categories?post=3403"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.isunshare.com\/blog\/wp-json\/wp\/v2\/tags?post=3403"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}