By Sophia | Last Updated
When the Microsoft Outlook account connects to the network, it will begin to sync your data. Therefore, the copies of your emails are saved on the Server even though you have deleted from the trash folder. In ordinary, you may find the deleted emails in the trash can, some oversize or out-of-date emails in your Outlook and take up your computer space. This guidance will show you in three parts that how to automatically delete emails in Outlook.
Microsoft Outlook allows users to remove from the Server after days.
For Outlook 2007
Step 1: Click on Tools in the Menu Bar and select Account Settings.
Step 2: Under Email tab, select an account then click on Change.
Step 3: In the Change E-mail Account window, click on More Settings.
Step 4: When the Internet E-mail Settings window popups, switch to Advanced tab. Under the Delivery section, uncheck the box of Leave a copy of messages on the server. If you check it, do one of the following:
For Outlook 2010
Step 1: Click on File tab then click Account Settings.
Step 2: Choose an account and tap on Change. In the pop-up window, click on More Settings in the lower-right corner.
Step 3: Click on Advanced tab and do the same as Outlook 2007 above in Step 4.
For Outlook 2013/2016
Step 1: At the top-left corner, click on File then tap on Account Settings.
Step 2: Select an account under E-mail tab then click on Change.
Step 3: Tap on More Settings button to open Internet E-mail Settings window.
Step 4: Go the Advanced tab, check Do not save copies of sent items.
As time went by, emails would pile up and take up a lot of usages of your computer. Therefore, we need to set it automatically delete emails that oversize and out-of-date.
Step 1: Open Mailbox Cleanup.
For Outlook 2010/2013/2016: Click on File then tap on Cleanup Tools then select Mailbox Cleanup.
For Outlook 2007: Click on Tools and select Mailbox Cleanup from the drop-down.
Step 2: You can find items older than days or larger than kilobytes. Tap on Find to delete oversize and out-of-date emails.
In ordinary, we can right-click on the Deleted Item folder and select Empty folders to delete emails permanently. However, you can auto remove the deleted items from exiting.
For Outlook 2007
Step 1: Launch your Outlook 2007, click on ToolsOptions on the Menu Bar.
Step 2: Click on Other tab, choose the Empty the Deleted Item Folder Upon Exiting checkbox. Tap on ApplyOK, and save changes.
Step 3: If you want to notify you before deleting, click on Advanced Options. Choose the "Warm before permanently deleting items" checkbox and click on OK.
For Outlook 2010/2013/2016
Step 1: Navigate to File > OptionsAdvanced.
Step 2: Under Outlook exit and start section, tick the "Empty Deleted Items folders when exiting Outlook" checkbox. In this way, you can auto-delete emails in Outlook. If you want to confirm before empty the Deleted Items folder, go to Step 3.
Step 3: Scroll down and locate Other section at the bottom. Tick the "Prompt for confirmation before permanently deleting items" checkbox.
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